OUTSIDE ORGANISATION LTD

Personal Assistant to Executive’s Office

• Created, compiled and prepared reports, presentations, and correspondence

• Provided general administrative support including  daily dictation

• Produced board meeting papers, agendas, and facilities

• Improved efficiency by organising paperwork 

• Managed and prioritised schedules to ensure that time is focused on critical and strategic issues 

• Extensive and detailed diary and meeting management for a constantly changing diary

• Arranged frequent complex and detailed, domestic and international travel itineraries, including flight and hotel bookings, transfers and visas for personal and business trips

• Managed the various business and personal inboxes, dealing with highly confidential information and responding to emails on the President’s behalf where appropriate

• Ensured smooth filtering of information from the Executive Suite to the relevant staff and vice versa

• Worked with PA to Founder on production invite lists for press nights and company functions, including Summer Party, Exhibition Openings, and Launch events.

• Managed and updated the CEO and Founder’s contacts

• Ensured all expense returns are completed efficiently and in a timely manner 

• Maintained an accurate and up-to-date filing system

• Prepared and coordinated commercially sensitive, and highly confidential information and documents

• Acted as the first point of contact, screening and handling calls as appropriate

• Planned and coordinated all company events including Summer and Christmas Party, including sourcing venues, catering, invitations and overseeing all logistics.

• Responsible for updating the company Christmas card list throughout the year and managing the Christmas cards process for the company for over 500 contacts.

• Assist with the Founder’s personal affairs and requests including renting out his Regent’s Park apartment, ensuring his car MOT and Tax were up to date and travel arrangements for family members. 

• Liaised with household staff on management of properties for the CEO and Founder.