REALLY USEFUL GROUP

Executive Assistant to President

• Extensive and detailed diary and meeting management for a constantly changing diary

• Arranged frequent complex and detailed, domestic and international travel itineraries, including flight and hotel bookings, transfers and visas for personal and business trips

• Managed the President’s various business and personal inboxes, dealing with highly confidential information and responding to emails on the President’s behalf where appropriate

• Ensured smooth filtering of information from the President’s office to the relevant staff and vice versa

• Worked with the Senior Vice President of Production and PA to COO, to ensure that the monthly board pack is delivered in a timely manner

• Liaised with the Senior Vice President of Production and Production team to ensure that the President is updated on all live projects and productions

• Worked with EA to COO and PA to SVP Production to deliver the company weekly update and delivered to Andrew Lloyd Webber

• Worked with PA to SVP Production on production invite lists for press nights and company functions, including UK CATS (2019) premiere and Unmasked: The Music of Andrew Lloyd Webber opening night.

• Managed and updated the President’s contacts

• Ensured all expense returns are completed efficiently and in a timely manner to both Really Useful Group and Oak View Group

• Managed house seat requests and all industry and personal invitations for President’s office

• Maintained an accurate and up-to-date filing system​

• Prepared and coordinated commercially sensitive, and highly confidential information and documents.

• Took minutes at various meetings and distributed in a timely manner and followed up on actions as appropriate.

• Acted as the first point of contact, screening and handling calls as appropriate

• Planned and coordinated all company events including 6 monthly full company meetings, and Christmas Party, including sourcing venues, catering, invitations and overseeing all logistics.

• Responsible for updating the company Christmas card and gift list throughout the year and managing the Christmas cards (physical and e-cards) process for the company for over 2,000 contacts, and Christmas gifts to over 300.​

• Assisted Andrew Lloyd Webber on personal and business diary management and travel itineraries when his EA is on holiday/away

• Assist with the President’s personal affairs and requests including the purchasing of new phones, arranging catering for parties and travel arrangements for family members.

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• Work alongside Oak View Group team members to ensure Jessica’s diaries and company priorities are aligned

• Synchronised personal and work schedules with Jessica’s house staff, family members and husband’s EA

• Managed the President’s national and international property portfolio

• Liaised with household staff on management of properties and ensuring that clothes and documentation were sent to the correct address and chores/works were completed in a timely manner.